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Welcome to the world
of electronic document workflow!
Scan your documents and streamline your work
Regardless of their size, businesses can achieve significant benefits by having their paper documents scanned and using their electronic images instead.
We can scan all types of documents, including double-sided and large format sheets. Both historic and current documentation, including: invoices; contracts; employee records; health records; cost estimates; accounting, HR, bank, insurance, and debt recovery documents; books, business correspondence, letters, maps, etc.
The process of paper document digitization that we offer includes the following stages:
- preparing documents for bulk scanning – taking them out of binders and plastic pockets, removing staples and affixed notes, flattening and sorting
- document scanning
- indexing documents manually (labels) or automatically (OCR, barcodes)
- data validation
- providing online access to the electronic images or uploading them to the client’s server
We collect your documents and prepare them for scanning
We scan your documents, i.e. convert them into digital images
We index the files, i.e. label your documents
We provide access to the digitized documents in e-Archive
We scan documents using professional scanners and digitization systems. We can also perform scanning at the client’s site, using our portable document digitization equipment.
We use high volume production scanners or specialized systems for scanning books or notarial deeds which cannot be unbound during the process.
Our system reads barcodes, merges or splits pages, enhances image quality, and detects and eliminates blank pages.
We offer digitization services for documents which meet the following criteria:
Document size
all formats, including A0
Resolution
from 150 dpi
(standard at 200 dpi)
color
black and white,
grey scale, colour mode
resulting image file formats
PDF, TIFF, JPG with an attached index file (XML, TXT, Excel or other file format)
Don’t waste your time leafing through papers.
Manage your documents online!
e-Archive is ready-to-use. You can easily find scanned documents in e-Archive by using simple search criteria such as a document name, invoice number, or contract date.
Scanned documents are saved as digital files in a secure database in our system, i.e. your dedicated e-Archive. Alternatively, you can have them saved on an external data carrier.
Thanks to the access rights management function, it is up to you to decide who can have access to specific files.
Electronic document workflow will improve your work efficiency.
And what about the paper documents?
See for yourself what is in it for you:
- convenience and mobility when working with documents
- reduced time of processing invoices, contracts, orders, complaints, official correspondence, projects etc.
- round-the-clock access to information from different locations
- eliminated problems of belated, missing or damaged documents
- reduced archive-keeping cost
- reports customized to meet your requirements
- our support and professional service at every stage of the process
- confidence about regulatory compliance and required standards
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